Job PA Secretary

PA Secretary Job id: 38715727
Location: Middlesex
Salary: up to £29,000
Company:Swan Careers
Job type: Contract
Date posted: 04/06/2008 20:01


Description: Our client is a leading Security and Alarm company based in Sunbury on Thames, Middlesex . They have an exciting position as a PA to the VP, for a maternity contractPrincipal Responsibilities:•Maintain and manage VP’s diary and other logistics•Answer all incoming telephone calls and faxes and as necessary, e-mail•Review daily post, discarding or responding to mail as requested•Maintain signature book, including authorisation of legal settlements•Ensure Directors are aware of scheduled conference calls and meetings•Cover email for Director when absent, redirecting requests for information or tasks to appropriate staff to complete in the absence of the Director •Prepare relevant information for Director for Executive meetings•Prepare PowerPoint presentations for Director as necessary•Take minutes at appropriate meetings•Obtain necessary reports from regions and serve as admin liaison between HQ and EMEA operations•Manage travel arrangements for VP Finance, making sure reservations are made in advance whenever possible•Collate weekly movements details for all VP direct reports•Co-ordinate and track holiday for VP direct reports via website•Maintain employee files for business unit Executives•Complete monthly Director expense report in accordance with finance procedures•Review all expense reports for Directors Direct reports and submit to finance for reimbursement in accordance with procedures and deadlines•Liaise with European contacts as needed•Maintain executive contacts list•Respond to customer complaints as necessary in the absence of the Customer Service Coordinat


Contact: enquiries Swan Careers
Reference: job
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